Roberts Rules of Order – Simplified [click here for PDF]
- Everyone has the right to participate in discussion if they wish, before anyone may speak a second time.
- Everyone has the right to know what is going on at all times.
- Only urgent matters may interrupt a speaker.
- Only one thing (motion) can be discussed at a time.
A motion is the topic under discussion (e.g., “I move that we add a coffee break to this meeting”). After being recognized by the president of the board, any member can introduce a motion when no other motion is on the table. A motion requires a second to be considered. Each motion must be disposed of (passed, defeated, tabled, referred to committee, or postponed indefinitely).
How to do things:
You want to bring up a new idea before the group.
After recognition by the president of the board, present your motion. A second is required for the motion to go to the floor for discussion, or consideration.
You want to change some of the wording in a motion under discuss.
After recognition by the president of the board, move to amend by adding words, striking words or striking and inserting words.
You like the idea of a motion being discussed, but you need to reword it beyond simple word changes.
Move to substitute your motion for the original motion. If it is seconded, discussion will continue on both motions and eventually the body will vote on which motion they prefer.
You want more study and/or investigation given to the idea being discussed.
Move to refer to a committee. Try to be specific as to the charge to the committee.
You want more time personally to study the proposal being discussed.
Move to postpone to a definite time or date.
You are tired of the current discussion.
Move to limit debate to a set period of time or to a set number of speakers. Requires a 2/3rds vote.
You have heard enough discussion.
Move to close the debate. Requires a 2/3rds vote. Or move to previous question. This cuts off discussion and brings the assembly to a vote on the pending question only. Requires a 2/3rds vote.
You want to postpone a motion until some later time.
Move to table the motion. The motion may be taken from the table after 1 item of business has been conducted. If the motion is not taken from the table by the end of the next meeting, it is dead. To kill a motion at the time it is tabled requires a 2/3rds vote. A majority is required to table a motion without killing it.
You believe the discussion has drifted away from the agenda and want to bring it back.
Call for orders of the day.
You want to take a short break.
Move to recess for a set period of time.
You want to end the meeting.
Move to adjourn.
You are unsure that the president of the board has announced the results of a vote correctly.
Without being recognized, call for a “division of the house.” At this point a roll call vote will be taken.
You are confused about a procedure being used and want clarification.
Without recognition, call for “Point of Information” or “Point of Parliamentary Inquiry.” The president of the board will ask you to state your question and will attempt to clarify the situation.
You have changed your mind about something that was voted on earlier in the meeting for which you were on the winning side.
Move to reconsider. If the majority agrees, the motion comes back on the floor as though the vote had not occurred.
You want to change an action voted on at an earlier meeting.
Move to rescind. If previous written notice is given, a simple majority is required. If no notice is given, a 2/3rds vote is required.
You may INTERRUPT a speaker for these reasons only:
to get information about business – point of information
to get information about rules – parliamentary inquiry
if you can’t hear, safety reasons, comfort, etc. – question of privilege
if you see a breach of the rules – point of order
if you disagree with the president of the board’s ruling – appeal
Parliamentary Procedure is the best way to get things done at your meetings. But, it will only work if we use it properly.
- Allow motions that are in order.
- Have members obtain the floor properly.
- Speak clearly and concisely.
- Obey the rules of debate.